Office Admin Assistant and Travel Coordinator
About You
Knowledge and experience
- Advanced English skills – speaking/ talking/ reading
- 1 year experience with administrative and clerical procedures within the company or before
Soft skills
- Very good communication skills
- Very good organizer and attentive to details
- Excellent customer support skills
- Optimist, positive presence all the time
- Willing to learn
- Dynamic
- Multi-tasking
About the Role
- Greet clients and visitors with a positive, helpful attitude
- Assist the Office Admin and Operations department with office tasks
- Be in touch with all our services providers
- Take care that all office supplies are available on premises
- Preparing meeting and training rooms
- Provide excellent customer service
- Helping maintain workplace security by issuing, checking and collecting badges as necessary and maintaining visitor logs.
- Assisting with a variety of administrative tasks including copying, faxing, taking notes
- Assisting colleagues with administrative tasks
- Performing ad-hoc administrative duties
- Performing and planning budget for Office dept
- Offers access to new employees
- Assist with SSM tasks
- Able to analyze and organize all office needs
- Able to suggest improvements for a better work environment
- Searching for new providers and choosing the most suitable for company needs
- Be independent in all tasks
- Responsible for in-coming and out-going packages to and from different suppliers, including dealing with customs agents for packages sent/received to/from Romania
- Manages the access control system
- In charge with all travel arrangements (flight tickets, hotels, car rentals) for all employees of Ezugi by comparing the offers received from 2 travel agencies; booking locally hotels in Bucharest and transportation to/from airport
- Keeping track of monthly travel costs
- Coordinating with all suppliers – consumables, water, cleaning, coffee and snack vending machines, stationery, night transportation, security services etc. and archiving the agreements from all suppliers providing services to the company
- Manage contract and price negotiations with office vendors, service providers and office lease; Comparing offers received from different supplier and deciding regarding the best offer cost-quality effectiveness
- Keeping track of consumables stock and ordering necessary items for office, including furniture
- In charge with weekly orders for staff (fruits, sweets, etc)
- Overseeing daily responsibilities of the technical personnel, allocating tasks and assignments and monitoring their performance
- Providing general support to visitors
- Handling staff inquiries and complaints regarding office space, night transportation, uniforms, etc
- First point of contact for all the suppliers including property management and in charge with maintenance of office space, including the arrangements of quarterly/yearly visit for disinfestation of space, HVAC, sprinklers, fire detection sensors revision and PRAM reports.
- Responsible for monitoring petty cash, register amounts, be actively engaged in the verification process of funds, and ensure verification procedures are always being met
- Ordering all necessary items for office (IT, studio and office orders)
- Coordinating with IT department on all office equipment
- Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, parking cards etc.)
- Develop and train on new procedures when needed.
- Creates, support and enforce company systems, policies, procedures and productivity standards
- Coordinate with local in-country operators regarding all bookings, logistics coordination, extra arrangements, special considerations, trip details etc.
- Planning and organizing annual parties (summer and winter), team buildings and monthly meetings with staff; coordinating with external supplier regarding organization of ad-hoc projects
- Responsible with client visit, meeting arrangements, transportation for clients as well as arranging protocol dinners
- Decorating the premises for special occasions (Valentine’s day, Easter, Halloween, Christmas)
Benefits
- Meal tickets
- Gym Subscription
- Medical coverage
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Pentru detalii legate de prelucrarea datelor dumneavoastra cu caracter personal, va rugam sa consultati Nota de Informare.
- Locations
- Bucharest HQ
- Monthly salary
- RON4,000
- Employment type
- Full-time
- Employment level
- Professionals
Bucharest HQ
Perks & Benefits
-
Fun place to work (we mentioned that already)
You can get new friends for life or spend time with your team members to socialize or playing ping-pong, cards, PlayStation.
-
Financial (extra) benefits and bonuses
You will be motivated by colleagues… and by your salary, too.
Free office meal/s, fruit, snacks & soft drinks
-
Quick advance in your career
Free training courses provided by the company (you will use them all your life)
-
Young, vivid and smart team
Work local, but learn tips from one of the greatest companies in the world
We create value from happinness
Our work environment is unique because we are not just allowing people to have fun: we truly count on your ability to be fun and happy working with us. These qualities we seek in you as they are an infinite source of benefits for all of us. We believe in truth, friendship, being kind and supportive.
We believe in YOU.
About Ezugi
Ezugi is a live dealer casino platform with multiple subsidiaries in 5 countries, providing real-time services for online gambling operators. The company has been constantly growing for the last 5 years and has subsidiaries in the USA, Costa-Rica, Latvia, Malta, Bulgaria, and Israel. We have a tight Romanian development team and we hope to add a few more talented developers in 2022. Ezugi is a company where teamwork and collaboration are encouraged, excellence and innovation are rewarded, and has built a reputation as a top employer for the Romanian development market.
Office Admin Assistant and Travel Coordinator
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